Payments & VAT
Bill it, collect it, file it — all FTA-correct.
Carfleet turns every booking into a tax invoice with per-line 5% VAT, takes payment through six UAE gateways and BNPL, holds deposits with real pre-authorisations, and reconciles the cash back to your ledger — then syncs the whole lot to Zoho Books.
The tax invoice
A multi-line invoice the FTA won't argue with
Rental, additional driver, delivery, Salik, a re-billed fine and excess kilometres — each line carries its own 5% VAT, all under your TRN. Built on the server, identical every time.
- Per-line 5% VAT with a compliant tax breakdown and your TRN on every invoice
- Salik tolls and traffic fines pulled from RTA and re-billed at cost (+admin)
- Excess-km, deposits, add-ons and rental on one document — no manual maths
Carfleet Rentals LLC
TRN 100412345600003 · Dubai, UAE
Tax Invoice
INV-001042
17 Jun 2026
Billed to
Falcon Logistics LLC
Attn: Omar Haddad · Abu Dhabi 1 84210
Vehicle rental
GMC Yukon 2024 · Dubai A 12345 · 5 days × AED 650
Additional driver
Fatima Al Mansoori · Emirates ID verified · 5 days × AED 40
Delivery & collection
DXB Airport T3 → Marina · 2 trips × AED 75
Salik toll passes
Auto-billed from RTA · 18 crossings · 18 × AED 6.00
Traffic fine re-bill
Sheikh Zayed Rd · +10% admin · 1 × AED 330
Excess kilometres
1,240 km over 1,000 km cap · 240 km × AED 1.50
Getting paid
Take payment the way they actually pay
Send a hosted payment link over WhatsApp and let the renter choose: card via Stripe, Telr, PayTabs or Network, or split it over Tabby and Tamara. Deposits run as holds, not charges.
- Six gateways plus Tabby & Tamara BNPL — one link, the renter picks
- Deposit pre-auth lifecycle: hold on pickup, capture or release on return
- Webhooks de-duplicated by event ID, so a retry never double-charges
Take payment the way they pay
Security deposit
AED 2,000 · card holdPre-auth holds the deposit (not charged) — auto-captures on damage or late return, otherwise releases.
One invoice, every charge
Six line types, automatically captured
Carfleet assembles the bill as the rental runs — nothing slips through, and the 5% VAT is applied where the FTA expects it, line by line.
Vehicle rental
Daily / weekly / monthly tiers
Add-ons
Driver, child seat, delivery, insurance
Excess kilometres
Auto-metered against the cap
Salik tolls
Pulled from RTA, re-billed at cost
Traffic fines
Re-invoiced with +10% admin
Deposits
Held, captured or released
Deposit lifecycle
Hold the deposit. Don't hold the relationship hostage.
A real card pre-authorisation reserves the security deposit without charging it — then captures only what's owed, or releases the rest the moment the GMC Yukon comes back clean.
Pre-authorise, don't charge
On pickup, Carfleet holds AED 2,000 against the renter's card — the money is reserved, never debited. The renter sees a hold, not a charge.
Held for the rental window
The authorisation is kept alive across the booking, automatically re-authorising before the gateway's hold expires on long-term rentals.
Capture or release on return
Clean return? The hold drops off in hours. Damage, excess km or a Salik bill? Capture exactly what's owed against the deposit, line-itemised.
Reconciliation
The money lands where the ledger says it should
Settlements match invoices on their own. AR aging shows you what's overdue and by how long, so collections happen on time — and every entry mirrors into Zoho Books.
98%
Auto-matched settlements
AED 61,400
AR overdue 30–60 days
6
Gateways + BNPL
3
Legal entities, one console
Finance, fully wired
Everything your accountant asks for, already there
Per-line 5% VAT, FTA-compliant
Every rental, add-on, excess-km and fine line carries its own 5% VAT. The invoice prints your TRN and a tax breakdown the FTA accepts — no spreadsheet patch-ups.
Recurring invoices
Monthly corporate leases and subscriptions auto-generate on schedule, charge the saved card or send a payment link, and post straight to the customer's AR ledger.
Credit & debit notes
Refunds, mid-term downgrades and disputed fines issue a credit note bound to the original invoice — VAT reversed correctly so your filings always reconcile.
Idempotent webhooks
Gateway callbacks are de-duplicated by event ID, so a retried Stripe or Telr webhook never double-charges, double-refunds or double-posts to the ledger.
Bank reconciliation & AR aging
Match settlements to invoices automatically, surface what's 0–30 / 30–60 / 60–90 days overdue, and chase the right renters before the debt goes stale.
Multi-entity numbering
Run two LLCs and a freezone branch under one roof. Each legal entity gets its own TRN, sequential invoice series and VAT return — cleanly separated.
Close the books without closing the office.
From a WhatsApp payment link to a reconciled, VAT-correct entry in Zoho Books — Carfleet runs the finance loop so you don't chase it.